The original documents
Deadline: November 12, 2026
- Exhibit 3 - Specifications.docx DOCX · 7 pages
- Exhibit 4 - Statement of Work (2).doc DOC · 5 pages
- Reference Document As-Builts.pdf PDF · 11 pages
- Reference Document Points.xlsx XLSX · 94 pages
- Reference Document Technical Analysis Survey.pdf PDF · 46 pages
- 00018356 RFCQ.docx DOCX · 16 pages
- Attachment B - Sample Contract~22.docx DOCX · 14 pages
See the original on oregonbuys.gov
Bidding it yourself? Get the full package and submit on OregonBuys before November 12, 2026.
What they need
- ControllersReplace two rooftop unit controllers, one boiler controller with expansion module, and 36 VAV controllers (15 serving SF1 and 21 serving SF2). Integrate with existing Valent VR-400-30L-0-G0 rooftop units and replicate provided operating sequences.
- Building BCoordinate migration of shared controls and programming so Building B operates independently.
- InstallationPlan for work between 5 p.m. and 6 a.m., subject to confirmation of conflicting daytime hours in the documents. Maintain indoor temperatures at 70°F ±2.5°F; include temporary heating or cooling if needed.
- Included servicesSite visit before quoting, permits, wiring, programming, testing, commissioning, operator training, as-built documentation, and a one-year warranty.
- Schedule and laborSubstantial completion by January 30, 2027; final completion by February 5, 2027. Prevailing wage rates apply.
What you have to submit
Pulled from the 7 solicitation documents (193 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.
1How and where to submit
- Quotes must be submitted through the OregonBuys systemSource: 00018356 RFCQ.docx, page 1
- Offeror must complete and submit via upload to OregonBuys the following items, in accordance with all instructions in this RFCQ, no later than the Closing (Bid Opening Date specified in OregonBuys) in order to be considered for awardSource: 00018356 RFCQ.docx, page 4
- C.4.3 ODOT reserves the right to award the Contract solely on the Quote submitted electronically through OregonBuysSource: 00018356 RFCQ.docx, page 5
- a Quote in response to this RFCQ, the Offeror (and if selected for award, also as the Contractor) agrees with ODOT that signatures, and other forms of authorized representative certification, showing on documents submitted via OregonBuys or email are “Electronic Signatures” under ORS Chapter 84 and...Source: 00018356 RFCQ.docx, page 5
3Site visit
- SUBSTANTIAL COMPLETION: January 30,2027 FINAL COMPLETION: February 5, 2027 A.5 PRE-QUOTE CONFERENCE No pre-Quote conference will be heldSource: 00018356 RFCQ.docx, page 3
4Bonds and insurance
- The coverage shall include Employer’s Liability insurance with coverage limits of not less than $500,000 for each accidentSource: Attachment B - Sample Contract~22.docx, page 11
- The coverage shall also include Employer’s Liability insurance with limits not less than $500,000 each accidentSource: Attachment B - Sample Contract~22.docx, page 11
- Per Occurrence Annual Aggregate Commercial General Liability $1,000,000 $2,000,000 7.2 Commercial Automobile Liability: Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this Contract, Automobile Liability insurance covering owned, non-owned, and hired vehicles...Source: Attachment B - Sample Contract~22.docx, page 12
- Aggregate Commercial General Liability $1,000,000 $2,000,000 7.2 Commercial Automobile Liability: Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this Contract, Automobile Liability insurance covering owned, non-owned, and hired vehicles for bodily injury and...Source: Attachment B - Sample Contract~22.docx, page 12
- Combined Single Limit Per Occurrence Commercial Automobile Liability $1,000,000 7.3 Extended Reporting: If any of the required liability insurance is permitted to be and is on a claims made basis, Contractor or Subcontractor who provided the insurance coverage, shall obtain an extended reporting...Source: Attachment B - Sample Contract~22.docx, page 12
Past history: who won HVAC work in Oregon
Recent federal contract awards (federal buyers) in the same industry in Oregon, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award: $18K to $157Kmiddle half of 15 recent awards · median $33K
| Who won | Amount | Buyer | Date |
|---|
| Axiom Builders INCHvac refurbishment CU-9_NHOTIC for the BLM vale district office, oregon |
$61,900 | Departmental Offices | Sep 2026 |
| C. J. Hansen CO INCParts and labor to repair current boiler. replace burner and components, reseal ventilation, calibrate for com… |
$32,650 | Agricultural Research Service | Sep 2026 |
| Northwest Control COHvac repair for emigrant creek interagency fire facility |
$16,656 | Forest Service | Aug 2026 |
| Skytek LLCB214 SPS hvac system replacement |
$252,140 | Department of Veterans Affairs | Aug 2026 |
| Hms Commercial Service, INC.Emergency B102 blood LAB chiller repairs |
$25,960 | Department of Veterans Affairs | Jul 2026 |
| Lindberg Services LLCCorvallis greenhouse irrigation repairs |
$5,800 | Agricultural Research Service | Jul 2026 |
| Hms Commercial Service, INC.Service-emergency hvac repair MIO |
$13,116 | Bureau of Land Management | Jul 2026 |
| Copper Mechanical LLCReplace LAB AIR exhaust system. |
$299,500 | Agricultural Research Service | Jul 2026 |
Losing bids are not made public on most government buys, so only the winner and price are shown.
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