This bid is for an integrated e-commerce software system for Montana State University campuses in Bozeman, Billings, Havre, and Great Falls, Montana.
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What the job is
Platform: Vendor-hosted SaaS with real-time Ellucian Banner integration, campus-specific data segregation, and separate production and test environments.
Payments: One processor-independent gateway for credit/debit cards and ACH/e-checks, compatible with existing banking relationships and TransFirst/Vital processing.
Modules: Electronic billing, student and third-party payments, payment plans, refunds, 1098-T statements, text notifications, mobile payments, cashiering, online storefronts, and non-student accounts receivable.
Security: PCI DSS Level 1 compliance with current attestation, FERPA and NACHA compliance, EMV support, encryption at rest and in transit, SOC 2 Type II assurance, and Microsoft Entra ID or Shibboleth single sign-on.
Service: 24/7 operation and technical support, 99.95% availability, redundant hosting, reconciliation reports, and transaction audit trails.
Implementation: Installation, configuration, staff training, and documentation during December 2026–March 2027 or sooner.
Pricing: Itemized costs for years 1–3 and renewal years 4–10, including licenses, implementation, training, maintenance, support, transaction fees, individual modules, required hardware, and consulting rates.
XL Eagle