Massachusetts bid · open for prices

Accessible Video Player Hosting

This bid is for an accessible video player and/or hosting solution for embedded website videos for a client at One Ashburton Place, Eighth Floor, Boston, MA 02108.

Due: November 20, 2026
Location: Boston, MA
Posted on: COMMBUYS
Notice ID: BD-27-1060-ITD00-ITD00-134895

What they need

Capacity and termUp to 25 user seats, at least 7 TB of hosting storage, and a 36-month initial term.
AccessibilityWCAG 2.1 A/AA compliance; keyboard and screen reader controls; visible focus and high-contrast controls; multilingual captions and transcripts; adjustable caption appearance; multiple audio/video tracks for audio description, translation, and ASL; ASL picture-in-picture; playback speed and zoom controls.
CaptioningEditable auto-captions, separate caption/transcript files, .txt/.srt/.vtt uploads, and VTT-based caption positioning and audio description with pausing.
Video managementAd-free playback, chapters, playlists, folders, privacy/password settings, custom public URL, clickable links, configurable end screens, and MP4 replacement without changing embedded URLs.
IntegrationDrupal compatibility; player-only options must work with Vimeo and YouTube hosting.
Cloud hostingU.S. data residency, at least 99.9% uptime, and helpdesk/phone support during 8 a.m.–6 p.m. Eastern, Monday–Friday, or 24/7.
PricingItemize subscription, setup/configuration, support, maintenance, and training costs; include delivery timing and any feature gaps.

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before November 20, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 1 solicitation document (35 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Bidders must submit their bids through the Commonwealth’s online procurement system, COMMBUYS, as detailed in Attachment ASource: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 2
ATTACHMENT A - COMMBUYS Instructions Interested Bidders must submit their response using COMMBUYSSource: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 12
the Bid Q&A on COMMBUYS The “Bid Q&A” provides the opportunity for Bidders to ask written questions and receive written answers from the Strategic Sourcing Team (SST) regarding this Bid. All Bidders’ questions must be submitted through the Bid Q&A found on COMMBUYS (see below for instructions)Source: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 12
If the response is submitted through a reseller, the reseller must state its markup on each product and serviceSource: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 15

2Forms to fill out

Form 2: Cloud Terms TableSource: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 2
Form 3: Statement of Work TemplateSource: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 2
Form 4: Risk Management TermsSource: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 2
Reference formSource: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 14

3Questions deadline

Procurement Step Due Date Time RFQ Posted 10/28/2026 3:00PM Bidder Questions Due 11/6/2026 3:00PM Commonwealth Responses posted to COMMBUYS (estimated date) 11/12/2026 3:00PM RFQ Response Due 11/20/2026 3:00PM Bidder Demonstrations Scheduled (estimated date) 12/2/2026 TBD Bidder Demonstrations...Source: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 3

4Pricing format

Services: Setup, Implementation, Configuration Service Name SKU Number Fixed Price Hourly Rate Additional Pricing Information or Volume Discounts Location from where services are provided (Country) Services: Support and Maintenance Service Name SKU Number Fixed Price Hourly Rate Additional Pricing...Source: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 16
Service Name SKU Number Fixed Price Hourly Rate Additional Pricing Information or Volume Discounts Location from where services are provided (Country) Services: Support and Maintenance Service Name SKU Number Fixed Price Hourly Rate Additional Pricing Information or Volume Discounts Location from...Source: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 16
Name SKU Number Fixed Price Hourly Rate Additional Pricing Information or Volume Discounts Location from where services are provided (Country) Services: Support and Maintenance Service Name SKU Number Fixed Price Hourly Rate Additional Pricing Information or Volume Discounts Location from where...Source: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 16
Support and Maintenance Service Name SKU Number Fixed Price Hourly Rate Additional Pricing Information or Volume Discounts Location from where services are provided (Country) Services: Training Service Name SKU Number Fixed Price Hourly Rate Additional Pricing Information or Volume Discounts...Source: RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx, page 16

Past history: who won IT Services & Software work in Massachusetts

Recent federal contract awards (federal buyers) in the same industry in Massachusetts, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $32K to $502Kmiddle half of 15 recent awards · median $79K

Who won	Amount	Buyer	Date
Flexcompute INCTIDY3D PRO annual license and package	$78,500	Department of the Army	Jun 2027
Unistar-Sparco Computers, INC.Ipswitch 2601	$491,725	Department of the Air Force	Mar 2027
General Dynamics Mission Systems, INC.Taclane	$2,320,935	Federal Bureau of Investigation	Mar 2027
Integrated Monitoring, INC.Machine learning assisted electronic monitoring of west coast fixed gear fisheries for the northwest fisheries…	$434,728	National Oceanic and Atmospheric Administration	Jan 2027
the Mathworks, INC.This BPA call # 41 IS for matlab software maintenance renewal for gsfc.	$34,185	National Aeronautics and Space Administration	Dec 2026
the Mathworks, INC.Matlab licenses and toolboxes annual renewal (FY26)	$107,810	Department of the Army	Nov 2026
Uptodate, INCUptodate annual subscription renewal regis #107966447	$26,280	Federal Aviation Administration	Oct 2026
Iuvo, LLCPurchase IT support services	$37,440	Smithsonian Institution	Oct 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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Files (1)

RFQ 26-05205 Accessible Video Player Hosting final 10.28.2026.docx ↗DOCX · 35 pages

See the original on COMMBUYS ↗

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