Illinois bid · open for prices

Dry Food Warehousing and Delivery

This bid is for off-site dry food storage, handling, and weekly delivery to Ann M. Kiley Center, 1401 W. Dugdale Road, Waukegan, IL 60085.

Due: November 25, 2026
Location: Waukegan, IL
Who can bid: SDVOSB set-aside
Posted on: BidBuy
Notice ID: B-54749

Please quote dry food storage for an estimated 60–70 pallet spaces, handling, and weekly delivery to the Ann M. Kiley Center, 1401 W. Dugdale Road, Waukegan, Illinois 60085.

Warehouse: Within 40 miles of the Center, with sanitary storage for non-frozen, non-refrigerated food only.
Capacity: Estimated 60–70 pallet spaces, with needs that may rise or fall; shelves must hold loaded pallets 4 feet by 4 feet, weighing 2,800 pounds and standing 10 feet tall.
Handling: Provide loading, unloading, palletizing, wrapping, and a forklift to move inventory.
Delivery: Fill weekly requests from one case per lot through the full lot balance; deliver Thursdays or another agreed day.
Storage start: Start with empty storage and receive new supplier orders; existing inventory stays at the Center.
Insurance: Maintain general liability coverage of $1 million per occurrence and $2 million annually, auto liability coverage of $1 million per occurrence including hired and non-owned vehicles, and workers’ compensation required by law; provide a certificate naming the State as additionally insured, with 30 days’ notice before changes or cancellation.

Please confirm availability and send your quote by November 25, 2026.

The original documents

Deadline: November 25, 2026

invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx DOCX · 12 pages
DHS IFB Kiley Off Grounds Storage REBID- B-54749~1.docx DOCX · 21 pages
Attachment A~2.xlsx XLSX · 3 pages
BEP Utilization Plan v.26.1~16.pdf PDF · 1 page
VBP Utilization Plan v.26.1~2.pdf PDF · 1 page
ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~28.docx DOCX · 4 pages
vendor-disclosure-formerly-forms-a-v27-1-2026-0624~11.docx DOCX · 19 pages
invitation-for-bid-offer-to-the-state-of-illinois-B-54749.pdf PDF · 1 page

See the original on www.bidbuy.illinois.gov

Bidding it yourself? Get the full package and submit on BidBuy before November 25, 2026.

What they need

WarehouseWithin 40 miles of the delivery address; sanitary dry storage with monthly pest control. No refrigeration or temperature control required.
CapacityApproximately 60–70 pallet spaces accommodating 4 ft × 4 ft pallets weighing up to 2,800 lbs and standing 10 ft tall. Forklift and loading dock access for 53 ft trailers required.
Receiving and inventoryApproximately 15–20 inbound pallets monthly and 150 distinct items. Include unloading, lot-level perpetual inventory with expiration tracking, and case-level picking.
DeliveriesApproximately 4–5 pallets and 40–50 line items weekly, Thursdays between 7 a.m. and 2 p.m., with 48 hours' notice. Include palletizing, wrapping, loading, and transportation.
QualificationsLicensed, bonded warehouse operation with fire coverage for the full replacement value of stored food.
Service periodSpace available within 10 days of agreement execution; initial service through June 30, 2029, with two optional one-year extensions.
PricingPlease itemize handling, storage, lot withdrawal, and transportation, including fuel and surcharges.

Can you do this job? Tell us your price.

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You send a priceOne number, before November 25, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

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What you have to submit

Pulled from the 8 solicitation documents (62 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

BID REQUIREMENTS Only Electronic Submissions of Bids through BidBuy will be Accepted REQUIRED DOCUMENTS TO COMPLETE AND SUBMIT The Bidder shall submit the listed documents in BidBuy under the Attachments tab in the appropriate “Required Attachments” spacesSource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 1
Bidders are required to submit their response to the State’s solicitation through BidBuySource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 2
Any required attachments must be submitted via BidBuySource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 2
Bidder shall submit Bids in BidBuy, and the State shall open Bids electronically in BidBuy on the Bid Opening DateSource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 3

2Forms to fill out

Bid bond
Performance bond

Signature pageSource: DHS IFB Kiley Off Grounds Storage REBID- B-54749~1.docx, page 1
Drug Free WorkplaceSource: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~11.docx, page 8

3Site visit

PRE-SUBMISSION CONFERENCE The Agency may conduct a Mandatory or Non-Mandatory Pre-Submission Conference, listed in the “Pre-Bid Conference:” field of the BidBuy postingSource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 4

4Questions deadline

BIDDER QUESTIONS AND AGENCY RESPONSE All questions, other than questions raised a Pre-Submission Conference, pertaining to this solicitation must be submitted in writing to the Information Contact no later than 5pm on November 12, 2026Source: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 4
All questions regarding the subcontracting goal must be directed to the Information Contact indicated in BidBuy no later than 5pm on November 12, 2026Source: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 4

5Bonds and insurance

If a Bid Bond is required, Bidder must submit the Bid Bond with their BidSource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 4
If a Performance Bond is required, Bidder must submit the Performance Bond to the Information Contact after contract executionSource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 4
The Vendor, or its warehouse subcontractor, shall hold a current Personal Property Warehouse License issued by the Illinois Commerce Commission under the Personal Property Storage Act (240 ILCS 10), with the required surety bond or legal liability insurance on file with the CommissionSource: DHS IFB Kiley Off Grounds Storage REBID- B-54749~1.docx, page 4

6Licenses you need

SMALL BUSINESS SET-ASIDE In the Bulletin posting, if “Yes” is shown to the question “Is this a Small Business Set-Aside Procurement?”, then Bidder must be registered by the Illinois Small Business Set-Aside Program at the time Bids are due for the Bid to be evaluatedSource: invitation-for-bid-vendor-instructions-and-requirements-B-54749.docx, page 4
contract has an annual value over $100,000) Is your company or parent entity(ies) represented by or do you or your parent entity(ies) employ a lobbyist required to register under the Lobbyist Registration Act (lobbyist must be registered pursuant to the Act with the Secretary of State) or an agent...Source: ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~28.docx, page 1
The prequalification requirements of Sections 30-20 and 33-10 shall include the requirement that the bidder be registered with the Illinois Secretary of StateSource: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~11.docx, page 5
For construction contracts subject to 30-20 and 33-10 of the Procurement Code, Vendor shall be registered with the Secretary of State as part of the pre-qualification processSource: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~11.docx, page 7
Is your company represented by or do you employ a lobbyist required to register under the Lobbyist Registration Act (lobbyist must be registered pursuant to the Act with the Secretary of State) or other agent who is not identified through Step 2, Option A above and who has communicated, is...Source: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~11.docx, page 15

7Pricing format

Invoices must itemize charges using the same line items and unit prices awarded in BidBuy: handling, storage, lot withdrawal, and transportationSource: DHS IFB Kiley Off Grounds Storage REBID- B-54749~1.docx, page 4

Past history: who won Fuel & Petroleum work in Illinois

Recent federal contract awards (federal buyers) in the same industry in Illinois, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $1,913 to $46Kmiddle half of 15 recent awards · median $12K

Who won	Amount	Buyer	Date
Gla Global Company8512261249!GASOLINE,AUTOMOTIVE	$13,656	Defense Logistics Agency	Aug 2026
Stellar Aviation of Springfield LLC4572483250!TURBINE fuel,aviation	$1,584	Defense Logistics Agency	Jul 2026
Gla Global Company8512260214!GASOLINE,AUTOMOTIVE	$1,138	Defense Logistics Agency	Jul 2026
Gla Global Company8512259328!GASOLINE,AUTOMOTIVE	$8,154	Defense Logistics Agency	Jul 2026
Virginia Transport LLC8512258863!DIESEL fuel	$11,761	Defense Logistics Agency	Jul 2026
Bp Products North America INC.8512258237!TURBINE fuel,aviation	$3,654,972	Defense Logistics Agency	Jul 2026
Bp Products North America INC.8512258193!DISTILLATE,NAVAL	$18,606,416	Defense Logistics Agency	Jul 2026
Stellar Aviation of Springfield LLC4572472777!TURBINE fuel,aviation	$944	Defense Logistics Agency	Jul 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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