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Working Group Facilitation and Implementation Planning

This bid is for working group facilitation and implementation planning for a shade and fruit trees for schools program across Hawaiʻi, including statewide stakeholder engagement.

Due: November 30, 2026
Location: Hawaii
Posted on: hiepro.ehawaii.gov
Notice ID: P27000678

What they need

TimelineAnticipated December 2026 through July 2027.
FacilitationDesign and facilitate a collaborative planning process for approximately 14–18 participants, including meetings, focused sessions, consensus-building, and documentation of recommendations and action items.
Research and coordinationCoordinate stakeholder and technical input, research relevant information, and synthesize findings.
DeliverablesPrepare written recommendations and a final statewide implementation and resource plan.
QuoteProvide a fixed total with a task breakdown, proposed meeting and consultation counts and formats, travel arrangements, and assumptions. Include all fees, travel, meeting costs, subcontractors, and taxes within a $60,000 maximum.

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You send a priceOne number, before November 30, 2026.
We bid itXL Eagle submits the bid as the main contractor.
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What you have to submit

Pulled from the 3 solicitation documents (26 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

and Fruit Trees for Schools Statewide Implementation Working Group TO THE Department of Land and Natural Resources Division of Forestry and Wildlife 1151 Punchbowl Street, Room 325 Honolulu, HI 96813 PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY VIA THE HIePRO PROCUREMENT SYSTEMSource: RFP Facilitator DOE DLNR Working Group.pdf, page 1
SUBMISSION Proposals shall be submitted electronically through the HIePRO eProcurement System no later than MONDAY, NOVEMBER 30, 2026, AT 2:00 PM HSTSource: RFP Facilitator DOE DLNR Working Group.pdf, page 7
Questions regarding this solicitation must be submitted through HIePRO by FRIDAY, NOVEMBER 13, 2026, AT 2:00 PM HSTSource: RFP Facilitator DOE DLNR Working Group.pdf, page 7
In lieu of the above certificates from the Department of Taxation, Labor and Industrial Relations, and Commerce and Consumer Affairs, the CONTRACTOR may submit proof of compliance through the State Procurement Office’s designated certification processSource: AG-008 103D General Conditions (1.10.23).pdf, page 3

2Deadline

PROPOSALS MUST BE RECEIVED NO LATER THAN MONDAY, NOVEMBER 30, 2026, AT 2:00 PM HST, AS RECORDED BY THE DESIGNATED SYSTEMSource: RFP Facilitator DOE DLNR Working Group.pdf, page 1
agency: State of Hawaiʻi, Department of Land and Natural Resources, Division of Forestry and Wildlife, Kaulunani Urban and Community Forestry Program Procurement contact: Heather McMillen heather.l.mcmillen@hawaii.gov Proposal due date: MONDAY, NOVEMBER 30, 2026, AT 2:00 PM HST 1Source: RFP Facilitator DOE DLNR Working Group.pdf, page 2
SUBMISSION Proposals shall be submitted electronically through the HIePRO eProcurement System no later than MONDAY, NOVEMBER 30, 2026, AT 2:00 PM HSTSource: RFP Facilitator DOE DLNR Working Group.pdf, page 7

3Questions deadline

Questions regarding this solicitation must be submitted through HIePRO by FRIDAY, NOVEMBER 13, 2026, AT 2:00 PM HSTSource: RFP Facilitator DOE DLNR Working Group.pdf, page 7

4Bonds and insurance

No proposal security, performance bond, or payment bond is required for this services solicitationSource: RFP Facilitator DOE DLNR Working Group.pdf, page 8

5Licenses you need

Cost or pricing data must be submitted to the Agency procurement officer and timely certified as accurate for contracts over $100,000 unless the contract is for a multiple-term or as otherwise specified by the Agency procurement officerSource: AG-008 103D General Conditions (1.10.23).pdf, page 13

6Pricing format

Cost Proposal Provide a firm-fixed, all-inclusive total price for the proposed services and completion of all required deliverablesSource: RFP Facilitator DOE DLNR Working Group.pdf, page 5
By agreement on a fixed price adjustment before commencement of the pertinent performance or as soon thereafter as practicableSource: AG-008 103D General Conditions (1.10.23).pdf, page 11
By unit prices specified in the Contract or subsequently agreed uponSource: AG-008 103D General Conditions (1.10.23).pdf, page 11
provided the unit prices will remain the same except for any price adjustments otherwise applicableSource: AG-008 103D General Conditions (1.10.23).pdf, page 11

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Files (3)

RFP Facilitator DOE DLNR Working Group.pdf ↗PDF · 9 pages
SPO081 Hawaii Bidder Offeror Preference Certification Form.pdf ↗PDF · 1 page
AG-008 103D General Conditions (1.10.23).pdf ↗PDF · 16 pages

See the original on hiepro.ehawaii.gov ↗

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