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Ice Machines and Bins

Due November 3, 2026 16 days left · Texas

Ice machines: Estimated quantities of 11 units producing at least 3,600 lb/day and 2 units producing at least 6,000 lb/day at 70°F; Vogt HE40S and HFO3 or equivalent. UL certified, with cylinder/crushed ice cutters producing 7/8 × 3/4-inch ice.

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What the job is

Machine specifications: 3,600 lb/day units: 200/230V, three-phase, 60 Hz minimum, 6 HP minimum, maximum dimensions 55 × 41 × 28 inches (H × W × D). 6,000 lb/day units: 208/230V, three-phase, 60 Hz minimum, 6.5 HP minimum, maximum dimensions 72 × 50 × 29 inches.
Storage bins: Double upright bins in approximately 2,700, 3,500, 3,700, 4,800, 5,000 and 5,900 lb capacities, each offered with and without a prison/security package; estimated one of each configuration. Stainless steel exterior and seamless interior, foamed-in-place polyurethane/polystyrene insulation, at least six 6-inch feet, and UL or NSF certification. Compatible with Vogt HE-40S; capacities of 3,500 lb and above must accommodate HE-40S or HFO3.
Minimum bin dimensions: H × W × D, in inches: 2,700 lb: 55 × 72 × 40; 3,500 lb: 55 × 72.25 × 48; 3,700 lb: 75 × 72 × 48; 4,800 lb: 80 × 72 × 48; 5,000 lb: 75 × 95.25 × 48; 5,900 lb: 94 × 96 × 48.
Delivery and start-up: Include all shipping costs throughout Texas, manufacturer-certified start-up and operating instruction, manuals, and start-up documentation. Start-up representative must hold a current Texas Class A Refrigeration license and EPA Type I and II Refrigerant Recovery certification.
Warranty and pricing: Include parts and labor coverage for at least one year or the standard manufacturer warranty, whichever is longer. Provide unit prices, model specifications, delivery lead times and authorized warranty service information; quantities are estimates only.

The basics

Due: November 3, 2026 16 days left
Where: Texas
Posted on: Texas ESBD
Solicitation: 304T-27-740A1

What the solicitation documents require

We read the solicitation documents for this bid (6 documents, 68 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

Responses are due November 3, 2026 at 1:30 pm Central Time in Austin, TX. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 1)

How to submit

Submit the Response electronically (preferred) by email to SPD.ebids@cpa.texas.gov, with the solicitation number and title in the subject line. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 20)
If told to disclose interested parties, complete TEC Form 1295 online, print it with the Certificate Number, and email the signed form to CPA. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 16)

Questions deadline

Questions are due by October 19, 2026; answers will be issued by addendum on October 22, 2026 or as soon after as practical. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 1)

Insurance

Commercial General Liability of $500,000 each occurrence limit, occurrence based. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 9)
Automobile Liability of $500,000 combined single limit per accident, required if the Contractor owns or uses vehicles to perform the Contract. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 9)
Insurance required by applicable Federal, State and Local regulations must be carried at statutory limits. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 9)
The Contractor must maintain at least $500,000 of commercial general liability coverage for itself, even if a third party's coverage is allowed for other requirements. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 9)

Licenses and certifications

Contractor must have determined and acquired all licenses, certifications and permits required to perform the Contract. (ESBD_566784_1791574802877_2_Part B 740A1 Ice Machines and Bins.pdf, p. 13)

Pricing format

A Mandatory Price Sheet must be submitted, and failure to submit it will result in disqualification. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 16)
Unit prices must include all Contract requirements, including statewide delivery (shipping, handling, delivery fees and fuel surcharges). (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 6)

Forms to return

Attachment A, Execution of Response, with authorized signature. Failure to sign it results in disqualification. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 2)
Attachment B, Respondent Information. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 2)
Attachment C, Preferences. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 2)
Attachment D, Insurance Statement of Intent. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 2)
Attachment E, Self Insured Retention Certification and Request for Approval, only if the Respondent intends to use SIR. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 2)
Attachment F, Authorized Warranty Service Provider. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 2)
Also return the Manufacturer's Price List, descriptive literature for products offered, and signed copies of all addenda, if any. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 2)

Scope highlights

Invitation for Bids for Ice Machines and Bins, IFB No. 304T-27-740A1. (ESBD_566784_1791574751505_1_Part A 740A1 Ice Machines and Bins.pdf, p. 1)

Documents we read

Full bid documents: see the original listing on Texas ESBD ↗

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