Automatic Passenger Counter System

What the solicitation documents require

We read the solicitation documents for this bid (8 documents, 147 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Proposals are due November 20, 2026 (time and time zone not stated in the text). (ESBD_568554_1792097342278_00 26-010 RFP Document.pdf, p. 1)

How to submit

• Preferred: email the Technical Proposal and Price Proposal as separate PDFs to procurement-dept@cvcog.org, combined size under 25 MB, subject line with solicitation number and title. (ESBD_568554_1792097342278_00 26-010 RFP Document.pdf, p. 11)
• Hard copy option: deliver to CVCOG Procurement Department, 5430 Link Road, San Angelo, Texas 76904, sealed and marked with solicitation number, title, Respondent name and "SEALED PROPOSAL". (ESBD_568554_1792097342278_00 26-010 RFP Document.pdf, p. 11)

Insurance

• Commercial General Liability with limits of not less than $1,000,000 each occurrence. (ESBD_568554_1792097522249_Exbt G Insurance Requirements.pdf, p. 1)
• Automobile Liability with a combined single limit of not less than $1,000,000 per accident, for contracts involving motor vehicles. (ESBD_568554_1792097522249_Exbt G Insurance Requirements.pdf, p. 2)
• Employer's Liability of not less than $500,000 each accident when statutory Workers' Compensation applies. (ESBD_568554_1792097522249_Exbt G Insurance Requirements.pdf, p. 2)

Set-aside and participation goals

• SMWVBE, HUB and DBE participation is encouraged, not required. Respondents should state their status and include certification documents. (ESBD_568554_1792097342278_00 26-010 RFP Document.pdf, p. 5)
• Under 2 CFR 200.321, Respondents must take affirmative steps to use small, minority, women's, veteran-owned and labor surplus area firms when possible. (ESBD_568554_1792097342278_00 26-010 RFP Document.pdf, p. 6)

Contract term

• CVTD may renew the contract for up to three additional one-year terms, at its sole discretion and subject to funding, with mutually agreed pricing for recurring services. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 10)

Pricing format

• Unit prices should stay valid through the initial contract term, or the respondent should clearly identify proposed adjustment terms. (ESBD_568554_1792097463140_Exbt C Required Forms, Certs, Assurances.pdf, p. 5)

Forms to return

• Certificate of Interested Parties must be returned. (ESBD_568554_1792097342278_00 26-010 RFP Document.pdf, p. 17)
• Debarment Certification must be returned. (ESBD_568554_1792097463140_Exbt C Required Forms, Certs, Assurances.pdf, p. 13)
• Signature Page must be returned. (ESBD_568554_1792097463140_Exbt C Required Forms, Certs, Assurances.pdf, p. 13)
• Boycott Israel form must be returned. (ESBD_568554_1792097463140_Exbt C Required Forms, Certs, Assurances.pdf, p. 13)

Scope highlights

• Provide a turnkey APC system that accurately records passenger boardings and alightings. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 1)
• Monitor ridership trends by route, stop, trip, direction and time of day. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 1)
• Support planning, scheduling, grant reporting and performance management. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 1)
• Reduce manual ride checks and manual passenger counting. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 1)
• Support statistical sampling methods acceptable for NTD reporting. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 1)
• Provide long-term scalability as vehicles are added to the fleet. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 1)
• Vehicle installation. (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 2)
• Cloud or hosted services (if applicable). (ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf, p. 2)

Documents we read

• ESBD_568554_1792097342278_00 26-010 RFP Document.pdf 18 pages
• ESBD_568554_1792097415849_Exbt A 26-010 Scope of Work.pdf 10 pages
• ESBD_568554_1792097446648_Exbt B CVCOG Enterprise Technology Procurement Security Standard.pdf 64 pages
• ESBD_568554_1792097463140_Exbt C Required Forms, Certs, Assurances.pdf 23 pages
• ESBD_568554_1792097478843_Exbt D PTN-130 Consolidated Certification Form.pdf 19 pages
• ESBD_568554_1792097493707_Exbt E Procurement General Ts&Cs.pdf 8 pages
• ESBD_568554_1792097509120_Exbt F Vehicle List.pdf 1 page
• ESBD_568554_1792097522249_Exbt G Insurance Requirements.pdf 4 pages