This bid is for conference and event planning services throughout Pennsylvania, with event locations to be determined.
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What the job is
Planning and coordination: Event design and execution, registration, exhibit coordination, signage, website support, and administrative support. Training development and instruction are excluded.
Venue and lodging: Accessible meeting spaces with high-speed internet and furnishings; lodging blocks with penalty-free reservation changes and cancellations.
Equipment and staffing: Event lighting, sound, screens, projectors, and qualified AV/IT personnel.
Food and beverage: Preparation, setup, cleanup, and good-faith donation of excess wholesome food.
Experience and pricing: At least two years of relevant experience; provide itemized pricing and identify the services and Pennsylvania counties you cover. Event dates, attendance, and quantities remain to be determined.
XL Eagle