This bid is to supply, install, operate, and maintain food and beverage vending machines at 20 community centers and pools throughout Boston, Massachusetts.
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What the job is
Quantity and term: 20 food machines and 21 beverage machines, December 1, 2026–November 30, 2027, with two optional one-year renewals.
Equipment: Freestanding, transparent-front, brand-neutral machines; specified maximum dimensions of 72–76 × 28–41 × 30–34 inches; 120V power; floor protection; capacity to display up to 40 products with at least 20 unique SKUs. Beverage refrigeration must maintain 33–40°F or lower if needed to prevent spoilage.
Payments: Accept cash, coins, credit/debit cards, and mobile wallets.
Service: Include installation, removal, relocation, weekly restocking and cash collection, expired-product removal, repairs within five business days, and defective-machine replacement within ten business days.
Food: Shelf-stable snacks suitable for ages 8–18; no candy, baked desserts, or foods containing processed condiments. Per item: ≤200 calories, ≤200 mg sodium, ≤35% calories from fat, <10% from saturated fat, zero trans fat, and ≤35% sugar by weight. Label common allergens.
Beverages: Meet healthy beverage standards with at least 80% green, no more than 20% yellow, and zero red offerings by SKU. No soda, caffeine, alcohol, or drinks exceeding 6 g added sugar per container; juice must be 100% juice.
Quote and reporting: Provide separate gross-sales revenue-sharing percentages for food and beverages, plus proposed products and retail prices. Vendor retains machine ownership and covers all operating and processing costs without deductions from the host's share or direct service payments. Include monthly sales and inventory reporting by site.
XL Eagle