Courtyard Fencing Replacement

1How and where to submit

• BID REQUIREMENTS Only Electronic Submissions of Bids through BidBuy will be Accepted REQUIRED DOCUMENTS TO COMPLETE AND SUBMIT The Bidder shall submit the listed documents in BidBuy under the Attachments tab in the appropriate “Required Attachments” spacesSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 1
• Bidders are required to submit their response to the State’s solicitation through BidBuySource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 2
• Any required attachments must be submitted via BidBuySource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 2
• Bidder shall submit Bids in BidBuy, and the State shall open Bids electronically in BidBuy on the Bid Opening DateSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 3

2Forms to fill out

• Performance bond
• Bid bond

• Signature pageSource: DHS IFB CRMH Courtyard Fencing B-54726.docx, page 1
• Drug Free WorkplaceSource: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~14.docx, page 8

3Site visit

• PRE-SUBMISSION CONFERENCE The Agency may conduct a Mandatory or Non-Mandatory Pre-Submission Conference, listed in the “Pre-Bid Conference:” field of the BidBuy postingSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 4

4Questions deadline

• BIDDER QUESTIONS AND AGENCY RESPONSE All questions, other than questions raised a Pre-Submission Conference, pertaining to this solicitation must be submitted in writing to the Information Contact no later than 5pm on November 16, 2026Source: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 4
• All questions regarding the subcontracting goal must be directed to the Information Contact indicated in BidBuy no later than 5pm on November 16, 2026Source: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 5

5Bonds and insurance

• SECURITY If quote is over $150, a Performance Bond will be requiredSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 5
• If a Bid Bond is required, Bidder must submit the Bid Bond with their BidSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 5
• If a Performance Bond is required, Bidder must submit the Performance Bond to the Information Contact after contract executionSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 5
• The surety bond required by this Section may be acquired from the company, agent or broker of the contractor's choiceSource: CO150~3.docx, page 3

6Licenses you need

• SMALL BUSINESS SET-ASIDE In the Bulletin posting, if “Yes” is shown to the question “Is this a Small Business Set-Aside Procurement?”, then Bidder must be registered by the Illinois Small Business Set-Aside Program at the time Bids are due for the Bid to be evaluatedSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 4
• The bond must be from a surety licensed to do business in IllinoisSource: invitation-for-bid-vendor-instructions-and-requirements-B-54726.docx, page 5
• The prequalification requirements of Sections 30-20 and 33-10 shall include the requirement that the bidder be registered with the Illinois Secretary of StateSource: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~14.docx, page 5
• For construction contracts subject to 30-20 and 33-10 of the Procurement Code, Vendor shall be registered with the Secretary of State as part of the pre-qualification processSource: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~14.docx, page 7
• Is your company represented by or do you employ a lobbyist required to register under the Lobbyist Registration Act (lobbyist must be registered pursuant to the Act with the Secretary of State) or other agent who is not identified through Step 2, Option A above and who has communicated, is...Source: vendor-disclosure-formerly-forms-a-v27-1-2026-0624~14.docx, page 15