Federal government job · open for prices

Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027

Due: November 15, 2026
Location: Camp Douglas, WI
Buyer: Department of the Army
Who can bid: Open to all
NAICS: 721110
Notice ID: W912J2-27-Q-042147

Please quote lodging, meeting space, audio-visual support, and catering for approximately 500 people at a January 9–10, 2027 reintegration event in the Wisconsin Dells, Wisconsin area, with setup access on January 8.

Lodging: 205 double-occupancy rooms for the night of January 9, 2027.
January 9: One main room for 500 people, a resource fair room, a registration area, a private room, and separate child/youth and infant/nanny rooms.
January 10: Six meeting rooms for 100 people each, a registration area, and two childcare rooms.
Equipment: Professional sound and video support for all session rooms, including projection, microphones, and Wi-Fi for more than 500 users.
Catering: Continuous beverage service and scheduled snacks on both days for adults and childcare areas.
Staffing: A dedicated event coordinator on site.

Please confirm availability and send your quote by November 15, 2026.

The original documents

Deadline: November 15, 2026

Attachment 1 DOCX · 4 pages
Attachment 2 XLSX · 1 page
Attachment 3 PDF · 6 pages

See the original on sam.gov

Bidding it yourself? Search notice W912J2-27-Q-042147 on SAM.gov and submit before November 15, 2026. You need an active SAM.gov registration.

What they need

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice. i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii. The solicitation number assigned to this action is W912J2-27-Q-042147.

The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618. iii. This requirement is unrestricted with an applicable NAICS Code of 721110. iv. Please send proposals In Accordance With (IAW) the attached Statement of Work. v.

The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area. vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027. vii.

Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must inclu

The workProvide 205 clean, secure, double-occupancy rooms with two beds (410 beds) for the night of Saturday, 9 January 2027, with free parking for at least 250 vehicles.Source: Attachment 3, page 1
Rooms may be on another property within 2 miles of the conference center; the venue must be within 10 miles of Wisconsin Dells.Source: Attachment 1, page 3
Provide A/V support, high-density WiFi and an on-site event coordinator, priced in CLIN 0001 Conference space.Source: Attachment 1, page 2
Provide snacks, beverages and water service for 500 attendees each day; meals are not required.Source: Attachment 1, page 2
Vendor does not provide childcare; the Government brings in the childcare provider.Source: Attachment 1, page 1
How longPeriod of performance is 9-10 January 2027, with setup access beginning no later than 1600 on Friday, 8 January 2027.Source: Attachment 3, page 1

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before November 15, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 3 solicitation documents (11 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Quotes must be submitted with the provided bid sheet; use only the revised PH1_V2 bid sheet issued with the amendment, which supersedes earlier bid sheets.Source: Attachment 1, page 2

2Forms to fill out

The provided bid sheet (revised PH1_V2) must be returned with the quote; no narrative format or page limit is required.Source: Attachment 1, page 2

3Site visit

The Government will not take part in a site visit or pre-award inspection; the contractor must ensure the venue meets all SOW requirements.Source: Attachment 1, page 2

4Pricing format

Award will be firm fixed price with no attrition requirement; identify all mandatory service charges, resort fees and similar charges in the quotation.Source: Attachment 1, page 2
Quotes must include all costs needed to meet the SOW, including Friday 8 January setup, A/V dry run and event readiness. No per diem limit applies.Source: Attachment 1, page 3
Quotes should be valid 30 days past the closing of the solicitation.Source: Attachment 1, page 3

Past history: who won Hotels (except Casino Hotels) and Motels work in Wisconsin

Recent federal contract awards in the same industry in Wisconsin, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $1 to $12Kmiddle half of 15 recent awards · median $1

Who won	Amount	Buyer	Date
S365 INCPhase 1 badger yellow ribbon event 25 july. venue, meals, AV, and lodging for 420 service members and families…	$21,557	Department of the Army	Jul 2026
Kalahari Development LLCYellow ribbon PH1 147TH post MOB july 18. venue, meals, lodging, and audio visual requirements	$12,645	Department of the Army	Jul 2026
Mother Daughter Contracting Services LLCBadger yellow ribbon event FOX valley area	$47,123	Department of the Army	Jul 2026
Ip Technology LLCIP technology lodging in milwaukee, WI 9 - 12 july 2026	$11,016	Department of the Army	Jul 2026
S365 INCLodging, conference space, AV, and meals.	$8,529	Department of the Army	Dec 2025
Ip Technology LLCShort term lodging milwaukee, WI 23-26 october 2025. header only- purchase requisition number: 12318770NORTH a…	$4,552	Department of the Army	Oct 2025
S365 INCLodging, venue, AV, and meals for badger yellow ribbon event.	$27,979	Department of the Army	Oct 2025
Madison East Dbl Lodging Investors, LLCSelres berthing for those living over 50 miles from drill site 23/24 september 2026 ERP PO# 4523330285	$1	Department of the Navy	Oct 2025

Losing bids are not made public on most government buys, so only the winner and price are shown.

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