Environmental Education, Cleanup and Restoration Services
This bid is for environmental education, cleanup, restoration, and beautification services throughout Austin, Texas, including Lady Bird Lake, creeks, streets, and school grounds.
Due
November 19, 2026
5 days left
Location
Austin, TX
Texas
Posted on
financeonline.austintexas.gov
Notice ID
RFP 1500 RGW3015
An addendum may have changed the due date. Check the deadline under "What you have to submit".
Please quote environmental education, cleanup, restoration and beautification services for the City of Austin, Texas, covering all required services for either the Austin Resource Recovery (ARR) program or the Watershed Protection (WPD) program.
Services: Cleanup, restoration and beautification (ARR) or youth education and stewardship programs (WPD), including reports, plans and surveys.
Scope: Offer must cover all required services for either ARR or WPD; a proposal for a single line item will not be considered.
Experience: Central Texas riparian restoration, work with Austin schools and nonprofits, classroom teaching, and annual work plans.
Staffing: Proposed staff fluent in both Spanish and English, written and oral.
References: At least two municipalities served that are similar in size and scope.
Insurance: Certificate of Insurance required before contract signing and within 14 days of the City's written request; no work may start until insurance is obtained and reviewed.
Please confirm availability and send your quote by November 19, 2026.
Bidding it yourself? Get the full package and submit on financeonline.austintexas.gov before November 19, 2026.
What they need
Community cleanupsAt least 225 cleanups annually, two large volunteer cleanup events annually, and street stewardship with at least six cleanups per year.
Lake cleanupsSix large events annually averaging 250 volunteers each, plus at least two smaller cleanups monthly; coordinate canoe and kayak access.
Creek restorationAt least 40 guided and 40 non-guided workdays, 200 volunteer-days, and four training workshops annually; include invasive plant management and native planting.
Shoreline restorationAt least 20 guided workdays and 100 volunteer-days annually, with tools, native plants, and seed supplied.
Youth educationServe 1,650 K–12 students in 2026–2027 and 1,750 annually thereafter through two curriculum-aligned lessons and one service project; include Spanish worksheets, school transportation, and kayak access for two summer cleanups.
Program supportInclude volunteer recruitment, safety training, supplies, equipment, online registration, reporting, annual work plans, and a 50-area annual community litter survey. Community cleanup debris collection and disposal are provided separately.
Pricing and timingProvide itemized, all-inclusive annual pricing for the services you can support. Initial service period is 12 months, with up to four annual extensions; services must begin within seven business days of the initial request.
How longThe following definitions apply: (1) Base Period: Month and year of the original Contracted price (the Solicitation close date)Source: RFP 1500 RGW3015 - Solicitation Packet, page 25
What you have to submit
Pulled from the 8 solicitation documents (98 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.
Offerors shall submit any questions concerning this Solicitation in writing via e-mail to the Authorized Contact Persons displayed on the Solicitation Cover SheetSource: RFP 1500 RGW3015 - Solicitation Packet, page 4
All Offers in response to this solicitation shall be submitted electronically (electronic documents) to the City of Austin using the Solicitation’s eResponse function, available through the City’s online financial system, Austin Finance OnlineSource: RFP 1500 RGW3015 - Solicitation Packet, page 6
Electronic Offers in response to this Solicitation shall be submitted via eResponse by the Offer Due Date and Time displayed in the Important Dates section of the Solicitation Cover SheetSource: RFP 1500 RGW3015 - Solicitation Packet, page 6
Q9 Question: In the Terms and Conditions, it references that the Contractor shall provide Cyber Liability insurance coverage at $1,000,000Source: RFP 1500 RGW3015 - Addendum 1, page 2
The minimum policy limits for Employer’s Liability are $500,000 bodily injury each accident, $500,000 bodily injury by disease policy limit and $500,000 bodily injury by disease each employeeSource: RFP 1500 RGW3015 - Solicitation Packet, page 27
Commercial General Liability Insurance: Coverage with minimum bodily injury and property damage per occurrence limits of $1,000,000 for coverages A (Bodily Injury and Property Damage) and B (Personal and Advertising Injury)Source: RFP 1500 RGW3015 - Solicitation Packet, page 27
Business Automobile Liability Insurance: Coverage for all owned, non-owned and hired vehicles with a minimum combined single limit of $1,000,000 per occurrence for bodily injury and property damageSource: RFP 1500 RGW3015 - Solicitation Packet, page 28
Cyber Liability Insurance: The Contractor shall provide coverage of not less than $1,000,000 each claim and annual aggregate for damages and claims expenses, including required notification expenses, credit monitoring, call center staffing, forensic investigation, data restoSource: RFP 1500 RGW3015 - Solicitation Packet, page 28
6Licenses you need
To submit Electronic Offers using the eResponse function, Offeror’s must first be registered as a vendor with the City of Austin in Austin Finance OnlineSource: RFP 1500 RGW3015 - Solicitation Packet, page 6
Contractors are required to obtain a certified criminal background report with fingerprinting (referred to as the “report”) for all persons performing on the Contract, including all Contractor, Subcontractor, and Supplier personnel (for convenience referred to as “Contractor’s personnel”) and shall...Source: RFP 1500 RGW3015 - Solicitation Packet, page 31
7Pricing format
However, the Price Sheet also states that an offeror must be able to provide all required services for either ARR or WPD to be considered for awardSource: RFP 1500 RGW3015 - Addendum 1, page 1
Q4 Question: If a proposal for a specific line item is permitted, should an Offeror submit a complete technical proposal addressing only that scope, along with the required Price Sheet? Are there any sections of the technical proposal or supporting documentation that would not be required for a...Source: RFP 1500 RGW3015 - Addendum 1, page 1
Q8 Question: For an Offeror proposing only the ARR program, how should WPD Price Sheet lines 2.1-2.7 be completed, given the Price Sheet's note that a blank or "no bid" may be considered non-responsive, and its statement that an offeror must be able to provide all required services for either ARR...Source: RFP 1500 RGW3015 - Addendum 1, page 2
the Price Sheet's note that a blank or "no bid" may be considered non-responsive, and its statement that an offeror must be able to provide all required services for either ARR or WPD? Q8 Answer: Per the Solicitation’s Price Sheet, “A bid of "0" (zero) will be interpreted by the City as a nocharge...Source: RFP 1500 RGW3015 - Addendum 1, page 2
Past history: who won Environmental Services work in Texas
Recent federal contract awards (federal buyers) in the same industry in Texas, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award:$6,500 to $42Kmiddle half of 15 recent awards · median $11K
XL Eagle