This bid is for offsite medical and administrative records storage, management, and courier services for healthcare facilities in Southern Nevada, Nevada. Specific pickup addresses and storage volumes are not provided.
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What the job is
Storage: Secure, climate-controlled facility maintained at 65–75°F, with 24/7 monitored fire and intrusion security and cross-zone fire suppression.
Courier: Pickup and delivery within 24 hours for routine requests and two hours for urgent requests, including weekends and holidays when needed. GPS-monitored vehicles, completion reporting, and signed pickup receipts required.
Inventory: Computerized box-level tracking with barcodes, audit trails, retention and destruction dates, and online access for authorized staff to request records and manage accounts.
Privacy: HIPAA and 42 CFR Part 2 compliance; electronic data encrypted in transit and at rest and stored within the United States.
Pricing: Itemize storage, data entry, retrieval, delivery, refiling, research, supplies, and new-deposit charges. No fees for permanent box withdrawals.
Start: Anticipated January 15, 2027, with ongoing service and two optional one-year extensions.
XL Eagle