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Guatemala - IRF Regional Training Hotel in Antigua

Due
November 17, 2026
3 days left
Buyer
Department of State
Usembassy Guatemala City
Who can bid
Small business set-aside
Small businesses only
NAICS
61143
Notice ID
19GT5027Q0010
Posted November 3, 2026

Please quote meeting room facilities and hotel lodging for the IRF Regional Training in Antigua Guatemala, January 25 to January 28, 2027.

  • Services: Meeting room facilities and hotel accommodation (lodging) for the participants.
  • Event: IRF Regional Training for the U.S. Embassy in Guatemala.
  • Dates: January 25 to January 28, 2027.
  • Location: Antigua Guatemala.

Please confirm availability and send your quote by November 17, 2026.

The original documents

Deadline: November 17, 2026

  • Attachment 1 PDF · 41 pages

See the original on sam.gov

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Bidding it yourself? Search notice 19GT5027Q0010 on SAM.gov and submit before November 17, 2026. You need an active SAM.gov registration.

What they need

The U.S. Embassy in Guatemala requires event services for the IRF Regional Training to be held in Antigua Guatemala, from January 25 to January 28, 2027. The required services must include both meeting room facilities and hotel accommodation (lodging) for the participants.

  • The workProvide a conference room for 35 participants, 8:00 am to 5:00 pm, January 25 to 29, 2027, at a hotel in Antigua Guatemala.Source: Attachment 1, page 3
  • Provide 35 single lodging rooms, check-in January 24, 2027 and check-out January 29, 2027 (5 nights).Source: Attachment 1, page 3
  • Room setup: round tables for 5 people with power outlets, or classroom style if that setup is not feasible.Source: Attachment 1, page 3
  • Daily food and beverage per person: AM coffee break, buffet lunch, PM coffee break and two bottled waters.Source: Attachment 1, page 3
  • Provide high-speed internet for all participants and a projection screen.Source: Attachment 1, page 3

What you have to submit

Pulled from the 1 solicitation document (41 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

  • Email the offer only to GuatemalaBids@state.gov, with the company name and solicitation number in the subject line.Source: Attachment 1, page 1
  • Quotations must be in English as .pdf, .tif or .gif files, with email attachments no larger than 10MB. Incomplete proposals are not accepted.Source: Attachment 1, page 1

2Deadline

  • Quotations are due November 17, 2026, by COB 17:00 hours. No quotations are accepted after this time.Source: Attachment 1, page 4

3Forms to fill out

  • SF 18
  • Representations and certifications

4Questions deadline

  • Questions are due November 10, 2026 by 17:00 hours, by email to AlburezAG@state.gov.Source: Attachment 1, page 4

5Licenses you need

  • Offerors must be registered in SAM (sam.gov) before submitting an offer, or the offer may be considered non-responsible.Source: Attachment 1, page 1

6Pricing format

  • The Government intends to award a firm-fixed price Purchase Order.Source: Attachment 1, page 1
  • Price two line items in net amounts: the meeting room and lodging for 35 single rooms. VAT is not included in the rates and goes on invoices.Source: Attachment 1, page 3

Past history: who won similar work across the US

Recent federal contract awards in the same industry across the US, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $7,000 to $47Kmiddle half of 15 recent awards · median $17K
Who wonAmountBuyerDate
Eli Group, LLCThis IS an off-site training purchase request in which the vendor does NOT accept credit card payment. *note t… $27,500National Aeronautics and Space AdministrationFeb 2027
Georgetown UniversityOnline AI governance & compliance training $16,772Department of StateJan 2027
Michael Baker International, INC.The purpose of this task order IS to deliver and maintain NHI courses 130110: tunnel safety inspection and 130… $300,000Federal Highway AdministrationJan 2027
Government Affairs Institute, INC theThe government affairs institute - congressional courses $133,500National Aeronautics and Space AdministrationJan 2027
Depression & Bipolar Support AllianceBPA order - national peer support certification training $50,000Department of Veterans AffairsDec 2026
Recovery Innovations, INC.BPA order - peer support services training $50,000Department of Veterans AffairsDec 2026
Ctrw Solutions LLCMike murray, HME NOV 30-DEC 4, 2026 $6,000Bureau of Alcohol, Tobacco, Firearms and Explosives Acquisition and Property Management DivisionNov 2026
Trinity Firm INCEO 14398 training instructor explosives specialist - LAW enforcement/industry operations instructor $7,000Bureau of Alcohol, Tobacco, Firearms and Explosives Acquisition and Property Management DivisionNov 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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