FY26-FY31 pre-employment physical examinations

What the solicitation documents require

We read the solicitation documents for this bid (12 documents, 101 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

How to submit

• Applicants must submit electronic applications to the email address or portal named in the solicitation. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 1)
• Required forms must be submitted through a secured online portal designated by DPS to the DPS Contract Monitor or designee. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 12)

Licenses and certifications

• Examining physicians must hold a current, valid Texas Medical Board license and have at least three years' experience in pre-employment physical examinations. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 7)
• Contractors with access to a state computer system or database must complete a DIR-certified cybersecurity training program selected by DPS. (ESBD_510338_1777056247346_SOL_EXH_F.2_Information and Certifications Form.pdf, p. 10)

Set-aside and participation goals

• Vendor must certify whether it is or is not a HUB certified by the Comptroller of Public Accounts' Statewide Procurement Division. (ESBD_510338_1777056247346_SOL_EXH_F.2_Information and Certifications Form.pdf, p. 2)
• Contractor is accountable for compliance with the HUB Sub-Contracting Plan (HSP), including HSP amendments and Progress Assessment Reports (PARs). (ESBD_510338_1777056247346_SOL_EXH_F.2_Information and Certifications Form.pdf, p. 11)

Pricing format

• Submit pricing on the Mandatory Pricing Schedule exhibit, in the exact format given, including all costs, fees, licenses and expenses. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 4)
• Pricing must be provided for all services listed in the Mandatory Pricing Schedule to be considered for an award. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 8)

Forms to return

• Certificate of Interested Parties (TEC Form 1295) must be filed online with TEC, then the signed printed form submitted to DPS before contract execution. (ESBD_510338_1777056221923_SOL_EXH_F.1_Standard Terms and Conditions.pdf, p. 12)
• Vendor must certify compliance with the Drug-Free Workplace Act of 1988. (ESBD_510338_1777056221923_SOL_EXH_F.1_Standard Terms and Conditions.pdf, p. 12)
• Vendor must certify it does not boycott Israel, or state why the certification is not required. (ESBD_510338_1777056247346_SOL_EXH_F.2_Information and Certifications Form.pdf, p. 10)

Scope highlights

• Contractor must process at least 15 Candidates per day and conduct exams Monday through Friday, 8:00 AM CT to 8:00 PM CT. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 12)
• Facilities must be within a 15 mile radius of DPS Headquarters, 5805 N. Lamar Blvd, Austin, Texas 78752, and a facility list must be provided. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 12)
• Specialist consultation must be scheduled within 24 hours of the initial exam, with verbal notice to the DPS Contract Monitor within 24 hours. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 12)
• Contractor must complete all services and required forms within ten (10) business days of the initial examination appointment. (ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf, p. 12)

Documents we read

• ESBD_510338_1777055983032_SOL_PST_405-25R0016168.pdf 26 pages
• ESBD_510338_1777056221923_SOL_EXH_F.1_Standard Terms and Conditions.pdf 17 pages
• ESBD_510338_1777056247346_SOL_EXH_F.2_Information and Certifications Form.pdf 11 pages
• ESBD_510338_1777056329433_SOL_EXH_F.3_Application for Texas Identification Number AP-152.pdf 2 pages
• ESBD_510338_1777057178809_SOL_EXH_F.4_Direct Deposit Authorization Form.pdf 2 pages
• ESBD_510338_1777057942895_SOL_EXH_F.5_Request for Taxpayer Identification Number and Certification W-9.pdf 6 pages
• ESBD_510338_1777061192963_SOL_EXH_F.6_Mandatory Pricing Schedule.xlsx 1 page
• ESBD_510338_1777061211700_SOL_EXH_F.7_L-2 Form Sample.pdf 2 pages
• ESBD_510338_1777061233235_SOL_EXH_F.8_RC-11-Report of Vision Specialist Form Sample.pdf 1 page
• ESBD_510338_1777061277225_SOL_EXH_F.9_RC-13-Medical Personal History Form Sample.pdf 23 pages
• ESBD_510338_1777061298767_SOL_EXH_F.10_RC-14-Notice to Physician Form Sample.pdf 9 pages
• ESBD_510338_1777061350844_SOL_EXH_F.11_DPS Online Bid Room Vendor Exhibit.pdf 1 page