Forest-Wide HVAC Repairs\Upgrades

What the solicitation documents require

We read the solicitation documents for this bid (6 documents, 68 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Sealed bids are due 10/19/2026 at 1500 (3:00 PM) local time and will be publicly opened at that time. (Attachment 2, p. 1)

How to submit

• Submit 1 original sealed bid to the address in Item 8; envelopes must show bidder name and address, solicitation number, and the date and time due. (Attachment 2, p. 1)

Pre-bid meeting or site visit

• No official scheduled site visit. (Attachment 3, p. 17)

Bonds

• Performance and payment bonds must be furnished within 15 calendar days after award. (Attachment 2, p. 1)
• Alternative payment protection is a payment bond in the amount of 100 percent of the contract. (Attachment 3, p. 7)

Insurance

• Employer's liability coverage of at least $100,000 is required. (Attachment 3, p. 21)

Set-aside and participation goals

• This acquisition is a Total Small Business Set-Aside under NAICS 238220. (Attachment 3, p. 1)

Contract term

• Begin performance within 15 calendar days and complete within 30 calendar days after notice to proceed. (Attachment 2, p. 1)
• Option items may be awarded at time of award. (Attachment 3, p. 17)

Pricing format

• Work is paid at the contract Lump Sum price as shown on the Schedule of Items, measured as the JOB completed and ready for use. (Attachment 1, p. 3)

Scope highlights

• Repair or replace HVAC equipment at various locations across the Payette National Forest. (Attachment 3, p. 1)
• McCall Helibase: replace an existing outdoor air conditioning unit. (Attachment 3, p. 1)
• Krassel District Office: replace the existing coil in the north outdoor air conditioning unit. (Attachment 3, p. 1)
• Council Engine Bay: replace an existing ceiling mounted propane unit. (Attachment 3, p. 1)
• Optional work: repair the three existing systems at the Supervisors Office. (Attachment 3, p. 1)
• Optional work: repair outdoor coil leak and communication issues in the IT room system. (Attachment 3, p. 1)
• Optional work: repair identified issues in the outdoor air system and pump monitoring in the multi-zone system. (Attachment 3, p. 1)
• Optional work: install three-phase power monitor and conditioner on the multi-zone system. (Attachment 3, p. 1)

Documents we read

• Attachment 1 15 pages
• Attachment 2 3 pages
• Attachment 3 22 pages
• Attachment 4 6 pages
• Attachment 5 11 pages
• Attachment 6 11 pages