This bid is for project management and/or event consulting for a 2027 community event series and signature mid-summer festival in Martinsville and Henry County, Virginia, including Martinsville Speedway.
Due
November 12, 2026
12 days left
Location
Henry County, VA
Virginia
Posted on
mvendor.cgieva.com
Notice ID
RFP-130413
What they need
SchedulePlanning begins in late 2026, with spring–fall 2027 events and post-event evaluation and closeout; an approximately 18-month engagement is anticipated.
Project managementCoordinate schedules, community partners, vendors, sponsorships, budget tracking, festival readiness, progress reporting, and a playbook for future events.
Event consultingDevelop site layouts, logistics, safety and permitting plans, vendor scopes, and run-of-show; support setup, event operations, and breakdown. Potential activities include a soapbox/downhill derby, concert, and fireworks.
On-site supportRegular attendance at key meetings, planning sessions, and events is required; some work may be remote.
PricingQuote either or both roles separately, including staffing, deliverables, estimated hours, on-site days, travel, subcontractors, and reimbursable expenses.
XL Eagle