UPS Battery and Capacitor Replacement & Maintenance

What the solicitation documents require

We read the solicitation documents for this bid (9 documents, 105 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Responses to this IFB must be received by Oct 19, 2026, 10:30 AM Central Time. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 1)

How to submit

• Bidder is solely responsible for ensuring the electronic response is complete and received by HHSC by the Response Deadline; submission is by e-mail. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 36)

Questions deadline

• Questions or clarifications are due Oct 9, 2026, 12:00 PM NOON Central Time, by e-mail to the Sole Point of Contact. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 1)

Insurance

• Employer's liability: $1,000,000 each accident, $1,000,000 each employee for disease, $1,000,000 policy limit for disease, with workers' compensation. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 29)
• Commercial automobile liability covering owned, hired and non-owned vehicles, minimum combined single limit of $1,000,000 per accident. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 30)
• Professional liability errors and omissions insurance of not less than $1,000,000 during the Contract term. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 30)
• Umbrella liability insurance of not less than $1,000,000 during the Contract term. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 30)

Set-aside and participation goals

• HUB Subcontracting Plan submission is not required, but bidders with subcontracting opportunities are encouraged to submit a completed HSP with their proposal. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 19)

Contract term

• HHSC may renew the UPS Service and Maintenance Contract for up to two (2) optional years, paid annually. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 22)
• HHS Agency may extend the contract beyond the initial term and renewals for up to one (1) year to ensure continuity of service. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 22)

Pricing format

• Pricing is submitted on Exhibit C Pricing Sheet using unit rates per unit of measure; work outside regular business hours is invoiced at the stated outside-hours rate. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 14)

Forms to return

• Attach completed and signed Exhibit A HHS Solicitation Affirmations, pages 1-14. Failure to submit will disqualify the bid response. (HHS0018059_Exhibit_C_Pricing Sheet.pdf, p. 1)
• Attach completed Exhibit C Pricing Sheet. Failure to submit will disqualify the bid response. (HHS0018059_Exhibit_C_Pricing Sheet.pdf, p. 1)
• Appendix A: Submission Instructions and Response Checklist is used to screen responses. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 35)
• Addendum Acknowledgement is listed as a form for the response. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 10)
• If selected for award, bidder must submit the signed Certificate of Interested Parties from the Texas Ethics Commission before contract award. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 35)

Scope highlights

• UPS battery and capacitor replacement services. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 1)
• UPS service and maintenance. (ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf, p. 1)

Documents we read

• ESBD_564828_1791230839886_HHS0018059_PCS_137_Formal_Solicitation.pdf 39 pages
• HHS0018059_Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations.pdf 35 pages
• HHS0018059_Exhibit_C_Pricing Sheet.pdf 4 pages
• HHS0018059_Exhibit_D_Online_Bid_Room_Info.pdf 2 pages
• HHS0018059_Exhibit_E_PCS_Map_Directions.pdf 2 pages
• HHS0018059_Exhibit_A_HHS_Solicitation_Affirmations.pdf 14 pages
• ESBD_564828_1792014300552_HHS0018059 Addendum 1.pdf 1 page
• HHS0018059 Addendum 2 Responses to Questions.pdf 7 pages
• HHS0018059 Addendum 2.pdf 1 page