Assembly Center Wind Damage Repairs

What the solicitation documents require

We read the solicitation documents for this bid (1 document, 32 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Bids are due by email only on October 20, 2026, by 2:00 PM CST; bid opening is by Zoom the same day at 2:45 PM CST. (Solicitation document, p. 1)

How to submit

• Submit bids by email to purchasingbids@gram.edu; the subject line must show the Solicitation/File No. Electronic submission is preferred. (Solicitation document, p. 3)

Pre-bid meeting or site visit

• Mandatory pre-bid meeting on October 14, 2026, at 9am at the Fredrick Assembly Center Foyer, Grambling, La 71245. Bidders must attend and stay. (Solicitation document, p. 7)

Bonds

• A bid bond of 5% of the bid price (and alternates) is required on bids over $25,000, as a bid bond, certified check or cashier's check. (Solicitation document, p. 2)
• For this bid, submit a bid bond during bidding and transition to a performance bond once the contractor is selected. (Solicitation document, p. 2)

Insurance

• Employers Liability minimum limit of $500,000 per accident/per disease/per employee. (Solicitation document, p. 23)
• Commercial General Liability minimum of $1,000,000 per occurrence and $2,000,000 general aggregate. (Solicitation document, p. 23)
• Automobile Liability minimum combined single limit of $1,000,000 per occurrence. (Solicitation document, p. 23)
• For work over water with maritime exposure, maritime coverage is included and Employers Liability rises to a minimum of $1,000,000. (Solicitation document, p. 23)

Licenses and certifications

• On any bid of $50,000 or more, the contractor must certify licensing under Act 377 of 1976 and show the license number and bid number on the envelope. (Solicitation document, p. 19)
• Contractor shall be licensed and certified as required by the State of Louisiana Secretary of State and all other applicable agencies. (Solicitation document, p. 18)

Set-aside and participation goals

• State encourages good faith efforts to use certified small entrepreneurships and certified veteran owned small entrepreneurships as subcontractors. (Solicitation document, p. 8)

Contract term

• Total initial contract period not to exceed twelve (12) months, unless renewal terms are specified in the solicitation documents. (Solicitation document, p. 6)

Pricing format

• Corrections or alterations to unit prices must be initialed by the Bidder; if extension errors occur, the unit price bid prevails. (Solicitation document, p. 2)

Forms to return

• Bid form must include bidder name, address, Louisiana contractor's license number, and authorized signatory name, title and signature. (Solicitation document, p. 16)
• Boycott of Israel form is listed among items to return. (Solicitation document, p. 6)

Scope highlights

• Remove and replace approximately 4.08 squares of modified bitumen roofing, hot mopped, covering approximately 407.92 square feet. (Solicitation document, p. 26)
• Provide crane and operator services as needed for delivery of materials to the roof. (Solicitation document, p. 26)
• Sand and seal approximately 17,282.67 square feet of existing hardwood court flooring with dustless sanding and added finish coats. (Solicitation document, p. 26)
• Replace damaged floor area: about 600 sq ft crawl space moisture barrier, 1,200 sq ft subfloor and 600 sq ft oak flooring, then sand, stain and finish. (Solicitation document, p. 26)
• Restore painted game lines and court markings affected by the work. (Solicitation document, p. 26)
• Provide final commercial construction cleaning for approximately 17,882.67 square feet and remove all construction debris. (Solicitation document, p. 26)
• Provide dumpster service as required; the estimate identifies about one 20-yard dumpster. (Solicitation document, p. 26)
• Provide an estimated start date and completion timeline with the bid. (Solicitation document, p. 26)

Documents we read

• Solicitation document 32 pages