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The proposal that won a VA contract
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YOUR LOGOSubmission Index
XL Eagle LLC · 2021 Guadalupe St, Suite 260, Austin, TX 78705 · UEI K6SYWSWZAMY9 · CAGE 11R42 · Small Business
Solicitation No. 36C26226Q1259
Quarterly Preventative Maintenance for POWEREX Air System, VA San Diego Healthcare System
To: Contracting Officer name, Department of Veterans Affairs, NCO 22
XL Eagle LLC is pleased to submit the enclosed quotation in response to solicitation 36C26226Q1259, as amended by Amendment 0001, for quarterly preventative and corrective maintenance of the POWEREX air system serving the surgical suites. Our offer is complete, firm-fixed-price, and unconditional.
Offeror information, FAR 52.212-1(a)
| Business size | Small business under NAICS 811210. Responsive to the 100% Total Small Business set-aside. |
| Period of performance | 10-01-2026 to 09-30-2027, base year, CLINs 0001 to 0004 |
| Amendments | Amendment 0001 acknowledged, signed SF-30 enclosed |
See pages 2 and 3
YOUR LOGOFactor 1, Technical Approach
1.1 Understanding of the requirement
The equipment supplies the compressed air that drives surgical tools. A failure of this package is not an inconvenience; it interrupts surgery. Our approach is built around one objective: keep the machine inside its operating envelope, catch drift before it becomes a fault, and never let maintenance itself delay a case.
1.3 Schedule traced to the Statement of Work
3Your job's scope of work, line by line| SOW requirement | How it is performed | When |
|---|---|---|
| Check and test for proper operation | Pressures, temperatures, drains, safety valves and gauges tested against OSHA requirements | Every visit |
| Measure running load for all motors | Voltage and amperage recorded on each report for trend analysis | Every visit |
| Replace eighteen (18) drive belts | Replaced at the annual service, tension checked quarterly | Annual |
| Calibrate CO monitor | Calibrated with a zero-gas kit included in the price | Annual |
YOUR LOGOPrice Schedule
Factor 2, Experience (past three years)
4Your past jobs| Contract | Customer and scope | Value |
|---|---|---|
| 36C26326P0074 | VA, scheduled waste-water sampling | $21,142.71 |
| N3225325P1036 | U.S. Navy, nitrogen bottle refurbishment | $210,519.00 |
| 1305M325P0235 | NOAA, HVAC repair, Tulsa forecast office | $19,500.00 |
Price schedule, base period
5Your prices| CLIN | Description | Amount |
|---|---|---|
| 0001 | Preventive maintenance and repair, POWEREX air system | $15,874.53 |
| 0002 | Labor for minor repair and service calls | $656.50 |
| 0003 | Parts for minor repairs | $291.08 |
| 0004 | Miscellaneous | $133.08 |
| Total | $16,955.19 |
Questions
Is this a template?
No. It is written for the one solicitation you send us: its scope of work, its instructions, its forms and its price lines.
Do I need to be registered in SAM.gov?
To submit a federal bid under your own name, yes: you need an active SAM.gov registration and a UEI. Registration is free at SAM.gov. Not registered? Send us your price and XL Eagle bids for you, free.
Who submits it?
You do, under your company's name. We tell you exactly where and how, including file names and the deadline with time zone.
Does XL Eagle take a cut if I win?
No. The $19.99 is the whole price. If you win, the contract is yours.
Rather not bid at all? Send us your price and we bid for you, free.