Annual Inventory and Inspection of Fire and Smoke Doors

What the solicitation documents require

We read the solicitation documents for this bid (1 document, 40 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Proposals are due no later than Wednesday, November 4, 2026, at 10:00 AM CST. (Attachment 1, p. 34)

How to submit

• Proposals must be sent by e-mail only to shawn.reinhart@va.gov. (Attachment 1, p. 34)

Pre-bid meeting or site visit

• Site visit is not mandatory, but contractors are highly encouraged to attend the scheduled site visit. (Attachment 1, p. 33)

Questions deadline

• All questions are due by Wednesday, October 28, 2026, at 10:00 AM CST, sent by email to shawn.reinhart@va.gov. (Attachment 1, p. 34)

Insurance

• Employer's liability coverage of at least $100,000 is required. (Attachment 1, p. 26)
• General liability: $500,000.00 per occurrence. (Attachment 1, p. 26)
• Automobile liability: $200,000.00 per person. (Attachment 1, p. 26)

Set-aside and participation goals

• 100% set aside for Service-Disabled Veteran-Owned Small Business, NAICS 541350, size standard $11.5 Million. (Attachment 1, p. 1)
• VA notice of total set-aside for verified Service-Disabled Veteran-Owned Small Businesses applies (852.219-73). (Attachment 1, p. 2)

Contract term

• Base year Nov 30, 2026 to Nov 29, 2027, plus four option years, not to exceed five years total. (Attachment 1, p. 21)

Pricing format

• Prices must be an all-inclusive Firm Fixed Unit Price covering in full the services under each CLIN. (Attachment 1, p. 35)
• Single Firm-Fixed-Price contract to be awarded to the Technically Acceptable offeror. (Attachment 1, p. 37)

Scope highlights

• Annual inventory and inspection of fire and smoke doors in accordance with the PWS. (Attachment 1, p. 1)
• Firestopping survey of fire-resistance-rated and smoke-resistant barriers at each facility, with remediation of deficiencies. (Attachment 1, p. 23)
• Deliver reports electronically to the COR, including baseline survey, inspection summary, reinspection and remediation reports. (Attachment 1, p. 23)

Documents we read

• Attachment 1 40 pages